See how to turn frontline workers into leaders and face industry labor challenges. For example, in the United States, birth certificates are issued by the office of vital records from the state in which the individual was born. $66.25 to purchase class "A" license. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . Our customers are our heroes. The good news is, HR teams arent expected to be detectives. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. Unreadable Fax:Occasionally, I-9s sent by fax are unreadable because of their quality. Employment authorization extension for Temporary Protected Status beneficiaries, etc. The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. Submit the new hire for verification at that time. If information has been written in the wrong list (e.g., a Social Security number is in List B or a drivers license in List C) draw an arrow to the correct list and add initials and the date, again preferably in different color ink. A decision is expected by the end of 2023. You may accept a document with a different name than the name entered in Section 1 provided that you resolve the question of whether the document reasonably relates to the employee. If the List B and List C document are acceptable, then do not ask for a List A document. Find quality candidates, communicate via text, and get powerful analytics. A state-issued temporary driver's license is an acceptable Form I-9 List B document if it contains a photograph or identifying information such as name, date of birth, gender, height, eye color, and address. Plan, manage, and execute pay increases and rewards. For example, in the United States, 3.4.0 Completing Section 2 of Form I-9 - USCIS Author: www.uscis.gov Post date: 11 yesterday Rating: 1 (643 reviews) Highest rating: 4 Low rated: 1 Summary: 4. You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. If you enter document information in List C column, you must enter document information in the List B column as well. Here are some major no-nos for employers: Errors on Forms I-9 should be corrected by whoever completed the form. See whats new today. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative . You have only accepted unexpired identification documents from the list of, You will refer a foreign national employee directly to NAU, You will refer an employee who is a minor (under age 18) or an employee with disabilities and his/her parent, legal guardian or representative has completed Section 1 for them, please contact NAU. Yes. (This should be a specific name, rather than just HR). Enter the employees name as it is listed on the employees Social Security Card. Enter the document(s) presented to you The employee is obligated under the law to present his/her original unexpired documents to show his/her identity and employment authorization in person within three business days of the employees employment start date. Can an H-1B employee present a driver's license and Form I-94 card only (no passport) for reverification? If you complete Section 2 using a computer, a selection in List A column will auto-fill all the fields in the List B and List C columns with N/A. Seeing is believing. If you are using a computer, then use the drop-down menu. Intuitive software to help pay employees accurately and on time. Is a confirmation receipt an acceptable receipt for a lost Employment Authorization Document (EAD) (Form I-766)? Join us at our exclusive partner conference. Last Updated: December 20, 2022 | Read Time: 20 min. The system used to generate and store the electronic Form I-9 also must comply with regulations found at 8 CFR 274a.2 (e)-(i). You have physically examined each original unexpired document(s) presented by the employee. Citizenship and Immigration Services website. Enter N/A if there is not document number. A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. Enter N/A if there is no expiration date or enter the text as shown on the document if it has text rather than a date such as D/S (which means Duration of Status). Check out this guided tour to see for yourself how our platform works. Accurate completion of Form I-9 is a key component of compliance. What do I put for issuing authority? Congress agreed with the 9/11 Commission's recommendation and adopted it through the controversial REAL ID Act of 2005 [Pub. Access collaboration tools and resources that help champion equality and promote DE&I best practices in the workplace. Claim hiring tax credits and optimize shift coverage. For a hard copy form, it is important to know the full name of the List C document so that you enter the correct List C document abbreviations (see list on page 8). If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. For example, if an employee begins work on Monday, the employer should count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. (Paycor Onboardingenables employees to fill their details in online before their first day, to avoid any issues.). If you operate in an industry with high staff turnover, like restaurants or manufacturing, youll likely require more regular audits than most. Initially a short-term measure, this change has since been extended through the end of July 2023. Creating an official immigration compliance policy will help you act consistently and put you in the best possible position in the event of an unexpected Notice of Inspection from ICE. Transform open enrollment and simplify the complexity of benefits admin. Errors or information missing from the I-9 form can delay the successful completion of a verification. The employee's foreign passport establishes identity and therefore does not trigger reverification when it expires. Is a state-issued temporary driver's license an acceptable List B document? Pennsylvania Driver's License Issuing Authority I9 form information and FAQ on I-9 CIS regulations. List B identity documents include driver's licenses and state ID cards. Share sensitive information only on official, secure websites. DHS regulations state that once you make copies of documents, you must retain them with the Forms I-9 or store them with the employee's records. Employee Info from Section 1 Enter the employees Last Name (Family Name), First Name (Given Name), Middle Initial (enter N/A if no middle initial) and Citizenship/Immigration Status (1, 2, 3, or 4) exactly as what the employee has entered in Section 1. The document is not acceptable if it has already expired. It is not an acceptable receipt for a lost EAD. Verify I-9 LLC (Verifyi9) is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. See how our solutions help you reduce risk, save time, and simplify compliance management. Follow the Form I-9 instructions when determining if a field can be blank or if N/A is required. HR solutions purpose-built to help leaders create great places to work. Paycors compliance solutions help ensure accurate filing and mitigate risk. Is an expired Permanent Resident Card with a valid sticker on the back extending the expiration date considered a valid List A document? An employer may only correct errors made in Section 2 or Section 3 of the Form I-9. Therefore, you may choose to begin or end the practice of keeping copies of documents at any time, as long as you do so for all employees, regardless of national origin or citizenship status, or you may be in violation of anti-discrimination laws. These fields help to ensure that the two pages of the employees Form I-9 remain together. Enter N/A if there is no expiration date. Employees who choose to enter their I-94 Admission Number on the Form I-9 should also enter theirforeign passport number and country of issuance. The F-1 nonimmigrant admission notation on Form I-94/I-94A usually states "D/S" which means duration of status. Yes. When keeping documents, store them with I-9 itself, separate from personnel files. The penalties for I-9 violations have recently increased. In the example below, the employee has presented a Drivers License issued by Arizona State as a List B document. An employer that made multiple errors in Section 2 or 3 of the form may redo the section(s) containing the errors on a new Form I-9, and attach it to the previously completed form. You should consult with legal counsel or the appropriate government agency before acting on this information or for any employment law matter. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List C document or receipt. For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 4). Before parolees can work, they must apply for employment authorization. If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. Reduce tedious admin and maximize the power of your benefits program. This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. No. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy).
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