Lowndes County Board of Education Head Start Policies and Procedures 4. Exploring the Head Start Program Performance Standards, Individuals with Disabilities Education Act, Perceptual, Motor, and Physical Development, Dual Language Learners Program Assessment, Journeys of Hope and Courage - Video Series, Five Questions for Child Development Experts, Understanding the ELOF: Stories from Experts, Individualized Education Program (IEP) Basics. <> FLSA Status: Non Exempt. Community Partner Letters & Interest Forms. Nicole Holman-Alexander: Hello, hello, and welcome to ERSEA: Moving Beyond Implementation.We are really happy to be here with you all today to really look at some learning outcomes, talk to you about some content, and have an opportunity for you to share with us, as well, around this topic of ERSEA: Moving Beyond . 8 0 obj 1301.6 Internal Dispute Resolutions Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility 1302.11 Determining Community Strengths, Needs, and Resources Expand each section to view the policies, procedures and forms for that subject area. Grant Application; Policy & Regulations. Explore research-based strategies for intentional recruitment in Head Start programs and communities. This assessment tool will help programs improve ERSEA services by identifying and enrolling the children most in need of Head Start services. in infant and toddler care settings (birth-3 years). Elizabeth: he final section is on fees, and I think there's a new provision in this section. Elizabeth: And can we talk now about the selection process? Catherine: It must be. Catherine: Yeah, so it's a really good, as we've discussed earlier, there are a lot of provisions here,especially in ERSEA, that remove barriers for the attendance and enrollment of homeless children. 5 0 obj 16 0 obj Discover resources to help programs assess the needs of their communities and recruit the children and families most in need. Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. Reports To: ERSEA Manager/EHS Director. ERSEA Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance Page #: 1 of 5. endobj Session 2a. Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word ESC Region 20 is located in San Antonio, TX. Families, staff, and community members guide the development of selection policies andprocedures that prioritize equity. Problem-Solving and Relationship Skills in Preschool. endobj Identify how your program can promote and reinforce family engagement in . This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. endstream NR=9t={d.H{~0XFa]kO(i!c]tIecyg*#T,Mg5 SE-IGiHlJw0Sy+Y*9-bM8@Q=b( OmA,N? endobj Early Childhood Development and Health Services III. Documenting Child Attendance. This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. So 10 percent of a program's total funded enrollment, including all the modelsthat they run, must be children with disabilities. STAFF AND PROGRAM MONITORING. Selection Process. 16. Elizabeth: That's Subpart A. Elizabeth: This clarifies a 10 percent total funded enrollment is for Head Start and Early Head Startprogram grantee. 5S|KS>zE 0h(4` K9 1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . stream we know that at least 10% of Head Start recipients' funded enrollment must be children who have been found, who have been . / Tala Q . Apply to be an ERSEA (Enrollment, Recruitment, Selection, Eligibility, Attendance) Specialist with Utah Community Action. PRESCHOOL POLICIES & PROCEDURES MANUAL CORNERSTONE BAPTIST CHURCH 17017 Twelve Mile Rd. x Om So next we go into recruitment, and this section, itreally includes efforts the programs must make to actively recruit the most vulnerable populations, including children who are homeless, children in foster care, and children with disabilities. Management and staff who make Eligibility Determinations must be trained within 90 days of hire. Board Policy 2510P - Procedure for Head Start Monitoring (updated) . Required procedure for completion of 45-day screening requirements, Services to Pregnant Women, Post-Partum Visit, Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior, Pregnant Women-Edinburgh Postnatal Depression Screening, Consent for Mental Health Consultation Services, Delegate Monitoring and Corrective Action, Mandatory Utilization of ChildPlus Database, Updating Teaching Staff Rosters in ChildPlus, Data Collection and Entry for Health Information and Head Start Requirements, Early Head Start Continuity of Care and Head Start Multi-Age Grouping, Change of Enrollment; Transfer of Participant, Parent Reimbursement for Special Meetings, Governing Body Dispute Resolution and Impasse, Composition, Election and Transition of Parent Committee, Structure, Roles and Responsibilities of the Governing Board and Advisory Committee, Family Service Staff Professional Development, Family and Community Engagement Monitoring Report, Criminal Background Check Requirements for Employees, Consultants, and Contractors, Qualification Requirements for Center-based Teaching Staff, Requirements for Center-Based Teaching Staff Below Minimum Qualifications, Qualification Requirements for Family Service Workers, Requirements for Family Service Workers Below Minimum Qualifications, Safe Sleep Environments (Pictorial Guidance), Development of Safe Sleep Environment Policy, Reporting Suspected Child Abuse and/or Neglect Involving Program Staff, Tiers 1 and 2 Purchase Requisition Process, 600 Broadway, Suite 200Kansas City, MO 64105816-474-4240, A program of the Mid-America Regional Council. . 18 0 obj endobj Head Start Performance Standards Head Start Act Who Should Take This Course? <>>> Explore materials and tools to help programs market their services, and develop and implement selection criteria. Board Policy 2520P - Administrative Procedure for ERSEA; Board Policy 2530 - Review and Approve Funding Applications; Board Policy 2540 - Establishing . endobj Aug 2019 - Apr 20222 years 9 months. 1 0 obj Programs should use community assessment data to establish selection criteria for enrollment. The ERSEA Associate is responsible for completing eligibility applications accurately for children and families of the Head Start program. endstream endobj 1176 0 obj <>stream 3. 6 0 obj To give Head Start and Early Head Start Directors, Managers, Coordinators and Supervisors an understanding of the requirements of ERSEA including recent changes as a result of national attention. Voluntary and Involuntary Withdrawal of Children. SUMMARY Under the supervision of the PFCE/ERSEA Manager, the Family Advocate is responsible for implementation of the Parent Family Community Engagement goals and framework. Find a Head Start job near you or anywhere in the U.S. The criteria also include a scoring mechanism for over-income applicants. Policies and Procedures - MARC Head Start 2022-23 Program Year Policies and Procedures All policies and procedures are organized by subject area. endstream endobj 1175 0 obj <>stream endobj Office of Head Start (OHS) Latest from OHS Mitigating the Spread of COVID-19 in Head Start Programs January 6, 2023 Encouraging IDEA Collaboration Between State Agencies, Local Agencies, and Head Start Programs October 7, 2022 HHS Acts to Support Increased Compensation for Early Childhood Educators September 14, 2022 View More News Head Start program directors; Head Start staff involved in implementing eligibility, recruitment, selection, enrollment, and attendance (ERSEA) activities; staff in community organizations with which the Head Start program partners to serve families experiencing adversities; families who are enrolled in Head Start programs; and families who are . Spotlights on Innovative Professional Development Practice, Best Practices in Family and Community Engagement, Tips for Working with Infants and Toddlers with Disabilities, Child Care Health Consultation Webinar Series, Parallel Play: A Podcast for Educators Who Love Toddlers, Screening, Assessment, Evaluation, and Observation, Learning for New Leaders: Head Start A to Z, Orientation Sessions for Partnerships Teams, Making Strides in Early Head Start-Child Care Partnerships, Engaging Community Partners to Strengthen Family Services, Continuity of Care in Child Care Environments, Supporting a Diverse Child Care Workforce, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems. Eligibility Verification Form 2022-2023. . This ERSEA Specialist position earns a competitive wage of $18.25/hour. How does your program's data and evaluation system support staff to assess the selection process and inform future planning and improvement? 1.5 The Grantee may ask potential providers to express their interest for providing services in writing. endobj The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). Education Service Center Region 15 is dedicated to excellence in education through leadership, partnership, and service. Theystill, as always, need to serve their Head Start funded enrollment, but there are some really great <> When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. Revised 09/08/2021 PFCE No Call/No Show For each day a child is absent from center classes with a no call/no show: within the first hour: of the start of class, the guardian of all children who are not checked in and with no absence reason recorded in Playground, will receive an . Durango, Colorado, United States. Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness. Head Start/Early Head Start Logo. Research salary, company info, career paths, and top skills for ERSEA/Family Service Specialist ERSEA: Strengthening Family and Community Engagement Practices for Recruitment. Recruitment Flyer: Central. Child Attendance. 9 0 obj :d9P*@TfR!BR,BYA&QAvRDYQ#B_cjYRAaobyfVaW%h7E"T(,`Sb Monitor eligibility applications and re-enrollments for accuracy following the Head Start Program Performance Standards and agency policies and procedures; May monitor, track, and support all areas of ERSEA, as assigned. VxKlB7=7"~D\@L@ 1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! * Take part in the development of policies and procedures, when necessary . ERSEA managers, teachers, home visitors, family service workers, health and management staff will gain knowledge to improve ERSEA systems. It was approved by Policy Council September 9, 1997. * Work with ERSEA Specialist, Family Services Managers and Teachers to promote enrollment and attendance. Much of this section is grounded inrequirements in the Head Start Act as well as research on best practices, innovations that we've heardfrom the field, including Head Start grantees, and requirements include, from the Act, includeremoving barriers to serving children who are homeless. Job Title: Family Advocate Position Summary. Head Start Program Performance Standards: 12 0 obj More guidance is available to grantees through their federal program specialist. Employee Center File Checklist (10/22) PAT File Review. The following factors influence the identification, selection and enrollment of Early Head Start children and families: 1) Early Head Start enrollment is small at each center 2) few vacancies occur and 3) waiting lists far exceed funded enrollment opportunities. Age Eligibility: a. Catherine: This was all revised in 2015, and much of this is also required in the Head Start Act, so itwould take an act of Congress to make any changes to this section. Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). This course is beneficial for all staff members. They discuss the requirements related to child and family eligibility, as well as program requirements for the recruitment, selection, and enrollment of eligible families. Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. ERSEA governs how programs determine eligibility, enroll children, and track attendance. Age eligibility requirements: a. So, within an hour ofthe program's start, if a child is not there, and they haven't heard from the parent, they need to makeefforts to reach the family, to ensure sure that child's safe. As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. endobj So, that's clarified in this final rule. Prefill your email content below, and then select your email client to send the message. <> <> Catherine: Absolutely. The ERSEA Specialist certifies eligibility and assures it concurs with client and data system information. endobj All governing body, policy council, management, and staff who determine eligibility must be trained on applicable federal regulations and program policies and procedures. The Improving Head Start for School Readiness Act of 2007 authorizes the Head Start program to promote the school readiness of low-income infants, toddlers, and preschoolers. * Ensure compliance with Y Head Start Policies and Procedures, Head Start Program Performance Standards, OCC, Licensing and MSDE in all areas of responsibility. Training on program performance standards endobj 15. If you have any questions about our policies please Contact Us. Find a Head Start job near you or anywhere in the U.S. Head Start Program Performance Standards Head Start Program Performance Standards Showcase, Education: Curriculum and Effective Teaching Practices, Human Resources and Professional Development. Secretary of Head Start in accordance with Section 645 of the Head Start Act. 19 0 obj This video explores how community assessment data offers the foundation for ERSEA decision-making and supports full enrollment. ERSEA Institute 2022. IMs are targeted communication tools from OHS which provide policy information to Head Start and Early Head Start grantees and delegate agencies. %PDF-1.5 Policies & Procedures The ERSEA Committee . Ensure the compliance of Head Start Performance Standards related to Family Partnership Agreements, Family Engagement, and ERSEA. ERSEA: Moving Beyond Implementation. We have made these documents available onlineas our partner agencies, affiliates, and other Head Start organizations may find them useful. MP-2022_Procedure_Payroll_Management_of_Part_Time_Staff; MP-2022_Procedure_Personnel_Related_Items <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> According to the Head Start Program Performance Standards, a program must ensure at least 10% of its total funded enrollment is filled by children eligible for services under the Individuals with Disabilities Education Act (IDEA). Apply for the Job in ERSEA/Family Service Specialist at Mc Kenzie, TN. How does your program's selection criteria make sure those most in need of services are prioritized? In EHS, the transition process to the appropriate HS placement will begin six (6) months prior to child's third birthday, and be completed 30 days prior to the child's third birthday (see EHS Transition policy). Results of the reports and ongoing monitoring will be used by the Head Start Director and managers to determine compliance with the Head Start . <> A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. The program uses its understanding of the community to develop criteria, accounting for evidence-based risk factors. The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. endstream An individualized approach to welcoming families is a key factor to successful recruitment. 2023-2024 ERSEA Presentation Slides. A program's policies and procedures cannot require families The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. The City's Head Start and Early Head Start services are available to children from 6 weeks to five years of age in the San Antonio and . endobj Policy Council 2017-18; Assigning Newborn to Expectant Mother's Slot Procedure : ERSEA Applications Continuity of Care Head Start Guidance, Procedures Program Policy and Procedures01/23/2018: Reviewing documents to make sure they are current and will upload again. Verifying Age - Program staff must verify a child's age according to program policies and procedures. The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . Foundations of ERSEA. Elizabeth: Well this has been an excellent conversation, and I really appreciate your providing moreclarity in this overview for me. <> Catherine: Absolutely, that's really first and foremost for Head Start programs, we need to insure thatchildren are safe, that's why we exist. Head Start Policy & Regulations. National Centers: Head Start: stServes children who are 3 or 4 years old by September 1 of the enrollment year. Prefill your email content below, and then select your email client to send the message. For Early Head Start, except when the child is transitioning to Head Start, a endobj Research salary, company info, career paths, and top skills for Early Head Start Family Services and ERSEA Coordinator Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. stream As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Enrollment. How does your program's selection criteria and procedures support the fulfillment of this requirement? ;|Fo) Related Regulations: 1302.12 Operational Procedure: 1. Head Start Showcase: ERSEA Download the video [MP4, 66MB] Download the transcript View the transcript Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). 10 0 obj Catherine: Really exciting, again, there's lots of exciting provisions, I think there'll be moreconversations about community needs assessment, people will have some questions about that, andabout eligibility could use a little more conversation, but really, that's kind of the overview of what'sin here, and we hope that people read it carefully. ERSEA governs how programs determine eligibility, enroll children, and track attendance. Consistent attendance is defined as present or participating for 85% of expected hours, or more. program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. <> Elizabeth: And now it must be reviewed annually, correct? Policy Council. and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . ), ADMIN: Board of Directors Roles and Responsibilities, ADMIN: Full Day / Year Program Agency Subsidy Pay, ADMIN: Full Day / Year Program Parent Pay, ADMIN: Internal Dispute Resolution between Board of Directors and Policy Council, ADMIN: Monthly CACFP Reimbursement Claims, ADMIN: Policy Council Amendment and Suspension of Rules, ADMIN: Policy Council Concern and Feedback, ADMIN: Policy Council Emergency/Special Meetings, ADMIN: Policy Council Group Meeting Skills and Training, ERSEA: Appropriate Release of Children from Head Start, ERSEA: Child Assignment to Classroom, Teacher, ERSEA: Communicating Information to Head Start Parents with Sensory Impairments, HR: Code of Conduct and Professional Ethics, HR: Code of Conduct for Virtual Classrooms: Teachers/Parent/Guardian/Visitors, HR: Code of Conduct: Parent/Guardian/Visitors, HR: COVID-19 Families First Coronavirus Response Act Leave, HR: COVID-19 Return to Work Policy for Office Spaces, HR: COVID-19 Special Alternative Work Arrangement for HSOLC Staff with High-Risk to Coronavirus/COVID-19, HR: COVID-19 Virtual Office Operations Protocols and Guidelines for Employees During Head Start of Lane County Remote Work Period, HR: Staff Evaluation and Professional Training Plans/Head Start and Early Head Start, HR: Staff Recruitment, Retention and Separation, OPERATIONS: Mandatory Site/Location Posting, Operations: Video Surveillance and Monitoring, TRANSPORT: School Bus Accident Procedure for Transportation Manager, TRANSPORT: Transportation Accident and Incident Reporting, Child Guidance and Addressing Challenging Behavior, Family Style Food Preparation and Handling, Employee Health Requirements Communicable Disease Prevention, Mental Health Support for Pregnant and Postpartum Women, Developmentally Appropriate Materials, Equipment, Activites, Early Childhood CARES Referral and Evaluation Procedure, Early Childhood CARES Service Break Times, Home Visit Parent / Teacher Conference (classroom based model), Implementation and Documentation of Individual Family Service Plan (IFSP), Initial Individual Family Service Plan (IFSP) Meeting, Interagency Agreement with Early Childhood CARES, Supporting Social and Emotional Development, Technology and Interactive Media in the Classroom, Communicating with Parents/Caregivers Whose Primary Language is other than English, COVID-19 CACFP Virtual Desk Audit Site Monitoring Review, COVID-19: Accepting Food Deliveries to Classrooms, Dental Triage Prevention Interventions and Follow Up, Exposure Control Plan/Bloodborn Pathogens, Food Service Employee Hygiene Practices (Dress Code), Head Start Payment for Child Medical and Dental Services, Nutrition Food Served at Head Start Events, Regulating Heaters at Whiteaker Head Start Center, Mental Health Consultation and Education Printer-friendly version.
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